Assistant Vice President of Accounting & Asst. Controller

An Equal Opportunity Employer

QUALIFICATIONS:

Possession of a Bachelor’s degree from an accredited college or university in accounting, finance, or a related field; six (6) or more years of related experience and/or training including experience in a supervisory position; or any equivalent combination of education, experience, and/or training which provides the required knowledge, skills, and abilities. 

LICENSURE OR CERTIFICATION REQUIREMENTS: 

Possession of a Certified Public Accountants Certification issued by OSCPA preferred.

EQUIPMENT OPERATED: The following are examples only and are not intended to be all inclusive.

Calculator, computer, computer software (e.g., Microsoft Office, Sharepoint, Great Plains, Yardi, Banking Software, Adobe, and other applicable computer software), mobile phone, fax machine, copier, scanner, telephone, and other standard modern business office equipment.

INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS:

Employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); this is considered sedentary work and the employee must demonstrate the ability to perform the physical demands required of the position in accordance with the U.S. Department of Labor’s physical demands strength ratings.

In cases of emergency, unpredictable situations, and/or department needs, may be required to lift, push, pull, and/or carry objects heavier than D.O.L. strength ratings recommend.

JOB DESCRIPTION AND WORKER CHARACTERISTICS:

JOB DUTIES in order of importance

ESSENTIAL FUNCTIONS OF THE POSITION: For purposes of 42 USC 12101:

25% (1) Manages and supervises all assigned employees (e.g., assigns tasks; interviews job applicants; recommends the hiring of job applicants; recommends discipline; approves and recommends the approval of leave requests; has unlimited access to financial data used in the payroll and benefit budgeting process; has access to financial data used in monitoring department revenue/income, etc.); supervises tasks performed by accountant and project managers

25% (2) Assists the Vice President of Accounting/Controller in directing the completion of financial statements, audits, and tax returns for the Agency, all affiliates and instrumentalities, including review of audited FS and tax return draft for accuracy and completeness; assists the Vice President of Accounting/Controller to ensure timely filing with Federal, State, Local, and corporate partners, including recordkeeping of corporate partners financial activities.

10% (3) Assists the Vice President of Accounting/Controller in managing all financial management functions and accounting activities of CMHA (e.g., accounting and reporting for Agency program operations and capital projects, monthly, and annual financial reporting, fixed asset management, accounts payable, tenants accounting, banking and debt management services, investment/cash management, payroll services, etc.); assists with annually managing Agency relationships with independent auditors; prepares documentation for CMHA’s year-end consolidated financial statement audits; instructs and reviews financial reports prepared by accountants (e.g., CEO cash report, Board report, joint meeting report, etc.).

10% (4) Assists the Vice President of Accounting/Controller in providing oversight and expertise to ensure accounting and reporting compliance with Generally Accepted Accounting Principles (GAAP), U.S. Department of HUD, investor and IRS tax credit requirements; provides accounting opinions to Vice President of Accounting/Controller on all related matters.

10% (5) Assists the Vice President of Accounting/Controller with financial, budgeting, payroll, banking and auditing activities of the Housing Authority; assists with establishing and maintaining effective internal controls over all CMHA financial resources and financial systems and operations including proper authorization, processing, and recording of financial transactions and internal audit process to ensure the integrity in the use of funds, equipment, materials, and personnel to safeguard CMHA’s funds and property.

5% (6) Accurately maintains grant request documentation and draws from the appropriate grant on the HUD website; maintains obligated vs. expended information; maintains and reconciles grants.

5% (7) Supervises, prepares, and maintains the chart of accounts, general, and subsidiary ledgers and ensures accuracy and accounting controls at the house project level; supervises accounts payable process and check run; maintains list of vendors; supervises the accountants review of financial records from the third party management company and project managers’ communication with third party management company when issues arise; assists the Vice President of Accounting/Controller in providing information needed for attorneys, investors, and other partners around development deals and ongoing management. 

5% (8) Assists the Vice President of Accounting/Controller with maintaining control over all depository accounts; processes electronic banking transactions; assists the Vice President of Accounting/Controller on his/her responsibility for prudent investment of any and all CMHA funds and maintaining accurate records of all transactions and ongoing effects of investments.

 (9) Attends meetings and serves on committees, as directed; attends training and seminars, as directed.

 (10) Demonstrates regular and predictable attendance.

 (11) Maintains required licensure and/or certification.

 (12) Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions.

OTHER DUTIES AND RESPONSIBILITIES:

5% (13) Performs other related duties as assigned.

MINIMUM ACCEPTABLE CHARACTERISTICS:  (*indicates developed after employment)

Knowledge of: generally accepted accounting principles (GAAP); Low Income Housing Tax Credit (LIHTC) including 8609 Tax Credit Cost Certification filings and HUD audits; RAD (Rental Assistance Demonstration); Section 8 programs, basic accounting; bookkeeping; budgeting; finance; payroll practices and procedures; interviewing; office practices and procedures; *Agency/department goals and objectives; *Agency/department policies and procedures; *workplace safety practices and procedures; *personnel rules and regulations; supervisory principles and practices; computer software; community resources and services; public relations; records management; personnel administration; office management; project management; government structure and process; public administration; government grant programs; state, federal, and local laws and/or regulations; employee training and development; local geographical area; business administration; English grammar and spelling; modern principles, practices, and techniques of Public Housing Authority management; the relationship of Public Housing Authority’s to other federal, state, and local jurisdictions and their abilities to provide funds or other support to the Authority; pertinent HUD regulations; federal, state, and local laws and regulations pertaining to public housing authorities; data analysis and forecasting.

Skill in: computer operation; use of modern office equipment; organization, planning, and time management.

Ability to: interpret a variety of instructions in written, oral, picture, or schedule form; deal with many variables and determine specific action; apply management principles to solve agency problems; define problems, collect data, establish facts, and draw valid conclusions; exercise independent judgment and discretion; understand, interpret, and apply laws, rules, or regulations to specific situations; select most qualified applicant according to specifications for referral; read, copy, and records figures accurately; add, subtract, multiply, and divide whole numbers; calculate fractions, decimals, and percentages; copy records precisely without error; complete forms; prepare correspondence; compile and prepare reports; respond to routine inquiries from public and/or officials; prepare and deliver speeches and presentations; conduct effective interviews; communicate effectively; train or instruct others; understand a variety of written and/or verbal communications; maintain records according to established procedures; handle sensitive inquiries from and contacts with officials and general public; develop and maintain effective working relationships; resolve complaints; travel to and gain access to work site; maintain confidentiality; reconcile accounts; review financial statements.

POSITIONS DIRECTLY SUPERVISED:

Accountants (including Staff Accountant; Fund Management Accountant; Vendor Management Accountant; and Project Accountant) and Project Managers.